Managing Print Advertising in Radio Workflow

This guide provides a step-by-step process on how to manage print advertising in Radio Workflow.

Setting up Print Advertising

1. Click on the 'Settings' button on the navigation bar.
2. From the drop-down menu, select 'Newspaper & Other Print Media'.
3. In the settings page, you will find four tabs: Publications, Sections, Creative Sources, and Status Levels.

Publications Tab

1. Add the publication name by clicking on the 'Add' button.
2. Edit or disable existing publications as needed.

Sections Tab

1. Add sections for each publication by clicking on the 'Add' button.
2. Edit or disable existing sections as needed.

Creative Sources Tab

1. Add the creative sources, such as email, Dropbox, or Slack, by clicking on the 'Add' button.
2. Edit or disable existing creative sources as needed.

Status Levels Tab

1. Add status levels like "Needs Creative," "In Production," and "Completed" by clicking on the 'Add' button.
2. Edit or disable existing status levels as needed.

Creating a New Contract for Print Advertising

1. Go to the dashboard.
2. Click on the plus (+) icon on the navigation bar and select 'Contract'.
3. Fill in the required details:
   • Advertiser
   • Auto-generate a contract number or input one manually
   • Description
   • Product
   • Revenue Type
4. Click 'Create' to proceed.

Adding Print Advertising to the Contract

1. Click on the 'Print' tab within the newly-created contract.
2. Click on 'Add Item' to add a print advertising item.
3. Fill in the required details:
   • Description
   • Start Date
   • End Date
   • Media Outlet
   • Publication
   • Section
   • Creative Source
   • Column and inches
   • Fee Structure (Quantity, Rate, and Structure)
   • Creative Status
   • Revenue Type
   • Revenue Source
   • Billing Cycle
4. Add any production notes if necessary.
5. Click 'Create' to add the print item to the contract.

Previewing the Contract

1. Click on 'Weekly Summary' to check the details of the contract.
2. Review the contract summary, including the print advertising item and total cost.

Signing and Scheduling the Contract

1. Click on the 'Signed' button to mark the contract as signed.
2. Click on the 'Schedule' button to schedule the contract.

Managing Print Advertising in Traffic and Administration

1. Click on the 'Traffic and Administration' button on the navigation bar.
2. Select 'Print Services' from the list.
3. Use the filter options on the left side to search for the print advertising item you want to manage.
4. Click on 'Run Query' to display the results.
5. Click on the desired print advertising item to preview, open, or edit the contract as needed.
6. Update the status or any other details by clicking on 'Edit Item'.
7. Export the results to Excel, PDF, or email them as needed.

If you have any questions or need support, use the orange support icon at the bottom of the page.