Finance Fees

Accounts ReceivableFinance Fees

This tool helps you view, calculate, and post finance charges and debt recovery fees on overdue invoices.


⚙️ Enable/Disable Finance Fees Per Account

Each client account has a setting:

Chrg Finance Fees = Yes or No

🟢 Yes = This account will appear in the Finance Fees tool when overdue
🔴 No = This account will be excluded from finance fee calculations

📍To Check or Edit:

  1. Go to the client’s account profile
  2. Click Edit
  3. Under Billing, locate Chrg Finance Fees
  4. Set to Yes to apply charges or No to exclude the account

🛠 How to Use the Finance Fees Tool

1. Open the Tool

Go to: Accounts ReceivableFinance Fees

2. Set Filters

  • Through Until: Choose how far forward to check (e.g., 30 June 2025)
  • Stations & Revenue Types: Tick or untick to refine which invoices are included

3. Click 🔵 Run Query

The table will refresh with:

  • Overdue invoices where Chrg Finance Fees = Yes
  • Aged 30+ days
  • Not fully paid

📋 What the Columns Mean

ColumnDescription
Invoice #The invoice number
Due DateOriginal due date
AccountClient name
OwingRemaining unpaid balance
PaidAmount paid so far
AgedDays since due date
Total FeesCalculated finance fees (compounded monthly)
PostedAlready applied fees
To PostBalance still needing to be posted
RecoveryDebt recovery fee (if overdue > 120 days)

✅ Posting Charges (If Allowed)

Only Business Managers or Traffic Managers can post fees.

To post:

  1. Click ✅ Post Fees

  2. System will:

    • Add the remaining To Post amount as a new debit adjustment
    • Add the Recovery Fee if overdue > 120 days (and not already posted)

📤 Exports

You can export the data via:

  • 📄 PDF
  • 📊 Excel
  • 📧 Email

💡 Quick Notes

  • Interest is calculated based on the Finance Fee setting in your Global Settings, compounded daily.
  • Invoices must be 30+ days overdue and not fully paid.
  • Payments during the overdue period reduce finance charges.
  • Accounts with Chrg Finance Fees = No will not show here.