Finance Fees

Accounts Receivable → Finance Fees

This tool helps you view, calculate, and post finance charges and debt recovery fees on overdue invoices.

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⚙️ Enable/Disable Finance Fees Per Account

Each client account has a setting:

Chrg Finance Fees = Yes or No

🟢 Yes = This account will appear in the Finance Fees tool when overdue
🔴 No = This account will be excluded from finance fee calculations

📍To Check or Edit:

1. Go to the client’s account profile
2. Click Edit
3. Under Billing, locate Chrg Finance Fees
4. Set to Yes to apply charges or No to exclude the account

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🛠 How to Use the Finance Fees Tool

1. Open the Tool

Go to: Accounts Receivable → Finance Fees

2. Set Filters

• Through Until: Choose how far forward to check (e.g., 30 June 2025)
• Stations & Revenue Types: Tick or untick to refine which invoices are included

3. Click 🔵 Run Query

The table will refresh with:

• Overdue invoices where Chrg Finance Fees = Yes
• Aged 30+ days
• Not fully paid

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📋 What the Columns Mean

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✅ Posting Charges (If Allowed)

Only Business Managers or Traffic Managers can post fees.

To post:

1. Click ✅ Post Fees

2. System will:

   • Add the remaining To Post amount as a new debit adjustment
   • Add the Recovery Fee if overdue > 120 days (and not already posted)

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📤 Exports

You can export the data via:

• 📄 PDF
• 📊 Excel
• 📧 Email

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💡 Quick Notes

• Interest is calculated based on the Finance Fee setting in your Global Settings, compounded daily.
• Invoices must be 30+ days overdue and not fully paid.
• Payments during the overdue period reduce finance charges.
• Accounts with Chrg Finance Fees = No will not show here.